Wednesday, August 19, 2015

Minutes 8/18/15

August 18, 2015

David Dahle, Chair
Woody Dukes
Brock Campbell
Michael Livingston,
Vice Chair
Bob Hanna
Diana Dettwyler
Erma Hoffman, Treasurer
Bruce Hoffman
Neal Kern

Sarah Owens, Sec’y
Rebekah Engle

p=present a=absent e=excused

Residents: Bill Holmstrom, Rosa Leonardi, Deb Comini
Organizations: Skye Hibbard-Swanson, Just Walk Salem,  Kenneth Hetzel, Morningside Neighborhood Association and Pringle Creek Watershed Council
City/County Representatives: Councilor Bennett; Officer Vanmeter, SPD; Brady Rogers, Neighborhood Enhancement Division Administrator

The regular meeting of the CanDo Board of Directors was called to order at 6:00 p.m. on Tuesday, August 18, 2015, at the First Christian Church at 685 Marion Street NE, Salem.

David Dahle was in the chair and Michael Livingston acted as secretary.

The agenda and the minutes of the July meeting were approved unanimously.

Councilor Bennett reported on upcoming events, worksessions and hearings.

Officer Vanmeter reported on enforcement in Marion Square Park, and the need for stable housing for unsheltered Salem residents with serious mental illness or substance abuse problems.

In “interested citizen” comments, Kenneth Hetzel spoke about his hope to involve neighborhood associations in removing English ivy and protecting the streams in their areas.
The board then heard a presentation by Skye Hibbard-Swanson on Just Walk Salem: How to Find Your Walking Group.

There being no other business before the board, the meeting of the Board of Directors adjourned at 7:05 p.m. 

Thursday, August 13, 2015

CANDO Finances

Funding for CANDO Communications

The City of Salem each year has the discretion to include funding for City-recognized neighborhood association communications.  Historically, the Council budgets up to $500 per neighborhood association for "flexible communications", including Web hosting and outreach projects.  Typically, the Council has budgeted $250 per fiscal year with an additional $250 if "matched" by gifts or approximately 12 hours of volunteer work that benefits the neighborhood (limitations apply).  The Council may also re-appropriate funds not spent the previous year. 

Communications funds must be used for projects that support the goals of the Public Communication Enhancement Plan:

  1. Support the Neighborhood Association to effectively fulfill its city recognized roles. 
  2. Enhance the city's ability to communicate effectively with the public.
This is understood to mean that funds can be spent on creative communication or outreach projects that are approved by the board and contribute to the above goals.  The best practice is to seek approval prior to incurring any expense, and Neighborhood Services will require a copy of the minutes of the meeting in which the expenditure was approved before it will process an order or reimbursement.    

The City can either order products on behalf of CANDO, or reimburse individuals who spend their own funds on the projects and submit receipts and documentation. Reimbursement checks are usually available within two weeks. Funds must be expended and materials/services received from vendors by June 30th. The Treasurer must notify the Neighborhood Services staff by April 30th of any funds that will be unspent by June 30th (the end of the fiscal year).

As of July 1, 2015, the City had $595 set aside for CANDO communications (see below). 
Update: as of September 1, 2015, CANDO had met all the requirements for matching funds for FY 2015-2016.